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The best board meeting software functions will allow everyone to move forward, regardless of whether it is the remote or hybrid settings. They help facilitate a team approach to revenue operation issues and opportunities, by enabling real time sharing of documents and insights.
Meeting software drastically reduces the time and effort required to prepare for board meetings by transforming paper-based processes. By eliminating the need for labor and materials, companies can save thousands each year on printing, distribution and other administrative costs. Additionally, reducing the use of materials sends a positive message to key stakeholders and minimizes the environmental impact of meetings.
A cloud-based board portal provides a single place for members to review and collaborate on everything they need for each meeting. Members are able to access folders and files, assign permissions, and monitor activities throughout the meeting and sign off on them with the security of a digital signature.
In addition, to these vital features, a top board management software solution offers the ability to securely communicate and collaborate with all members using discussions feature. Instead of multiple email threads, this gives board members a single place to share ideas and talk about agenda items prior to meetings. It also makes it easier for members to vote on and provide comments on documents, empowering them with the tools they need to make decisions quickly and easily.
Furthermore, a good board management software program provides an easy-to-use tool for meeting minutes that makes it simple for members to create and distribute precise meeting minutes. This eliminates the requirement for a person to take notes and compile data later, thereby saving valuable time and ensuring accuracy.