A board meeting schedule serves as a plan to keep your meetings on the right track and productive. It is essential to choose substance over style when it comes to maximizing the time that your board members will have to collaborate.
The meeting will begin with an official call to begin the meeting followed by an introduction by the facilitator or board chair. Then, you could take note of the minutes from the previous meeting or the financial report. You might also go over the latest updates to the committee or other administrative tasks. It’s a good idea then, to reserve a section of the meeting for discussions on strategic planning and other governance-related issues. You may also have an executive session on sensitive or confidential issues when it’s permitted by the organization’s bylaws as well as applicable laws.
Take your time and listen carefully at each point. If you have any questions or concerns about the presentation in any way Be sure to raise them and allow your fellow board members to respond. Be careful not to get distracted and start discussing new issues that aren’t on the agenda. This can waste meeting time and divert attention from the most important topics on your board’s schedule. To avoid this you can add the “parking lot” item at the end of the agenda, to promote random topics that need more attention later on.
Last but not least, ensure that you send your board members the agenda at a try here minimum of a week prior to the actual meeting. This gives everyone plenty of time to review the items and prepare their thoughts for the meeting. It’s a good idea include any supporting documents required by board members in order to grasp the subject.