How to Prepare for a Meeting

There is an old adage that goes “An ounce of prevention is worth a pound of cure.” This is true for meetings, particularly when it is planning and preparing. The more time you spend in ensuring that your event is efficiently organized, the better it will be.

There are certain steps everyone should follow to prepare for a meeting, whether it is an idea-sharing session or a review of a current project. This article will give simple tips that can help you ensure that the meeting you’re taking part in is efficient and productive.

Begin by identifying the objective of the meeting. Then, determine necessary discussions points and assign time slots to each. This will keep you on the right track and prevent your meeting from drifting off topic. It will also assist you to determine the length of your meeting.

Then, gather any material that you intend to share during the meeting. These can be presentation slides reports, or other documents that contribute to the discussion. Final step: Make sure these documents are easily accessible to all participants. You can either add them to your invitation to join or share them on your internal communications channel.

Examine the attendees list and determine if everyone has a role in the discussion. If not, remove those who have the same knowledge or decision-making authority. Consider assigning an individual directly responsible for each action item.

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